FAQs
Frequently asked questions!
EO Backup for Microsoft 365 FAQ
Which Microsoft 365 services are backed up by EO Backup for Microsoft 365?
EO Backup backs up the following Microsoft 365 items:
Outlook email and calendars
Sharepoint sites
Teams chat and channels
OneDrive for Business
EO Backup use Veeam’s Microsoft 365 backup software.
There are some limitations which are listed here
How often will my Microsoft 365 data be backed up?
Your Microsoft 365 data will be backed up once daily as standard.
Do I need to install any software to allow data protection of my Microsoft 365 data?
No, you do not need to install any software to allow data protection of your Microsoft 365 data. EO Backup runs all the infrastructure and software needed in our datacentres and in Microsoft Azure’s cloud. We keep the infrastructure secure and working 24/7.
What happens when users are disabled, removed or deleted in Microsoft 365?
When a user is disabled, removed or deleted from Microsoft 365, the user’s backup data will remain in your backups until the retention period of the user and/or the user’s items elapses.
How do I manage the EO Backup for Microsoft 365 service?
The service is managed via the EO Backup Customer Portal. The EO Backup Customer Portal allows you to:
Configure your Microsoft 365 backup
Set your Microsoft 365 backup scope and retention period
Access self-service restore tools
Open customer support and billing tickets
View your invoices
Can I exclude users or items from the data protection scope?
Yes, you can exclude users and/or items from the data protection scope using the EO Backup Customer Portal.
What types of backup retention are available?
You can choose either ‘Snapshot-based’ or ‘Item-level’ retention of your Microsoft 365 Backup data.
You can read more about the retention types in the ‘Veeam Backup for Microsoft 365 6.0 User Guide’.
Explanations of the retention types are available on the links in the below table.
What is the service SLA?
The service is provided with a 99.99% uptime SLA.
What are your support hours?
We offer round-the-clock, year-round technical support to address emergency issues related to backup or restore processes.
We handle all non-emergency technical inquiries during UK business hours, which are from 9:30 am to 6:00 pm.
Can you provide immutable backup copies to customer storage?
Existing customers can raise a support ticket for more information on this service. Prospective customers wanting to know more about this feature can contact us at sales@eobackup.com for more information.
How do you keep backup data safe?
We take the security of our backups very seriously. To ensure the safety of your data, we encrypt all data in transit and at rest. Additionally, we follow the ISO27001 standard for information security management.
We are dedicated to limiting both technical and social attack vectors. In order to achieve this, we only accept electronic service tickets as a means of contact regarding the services we provide to you. Furthermore, access to our service desk is strictly controlled through the required use of individual user two-factor authentication (2FA).
We also never publish case studies about our backup customers.
Do you encrypt data at rest?
Yes, all data at rest is encrypted using 256-bit Advanced Encryption Standard (AES).
What happens to my backup data if I cancel my EO backup subscription?
Microsoft 365 Backup data held in our backup repository will be deleted if you cancel your EO Backup for Microsoft 365 backup service.
The EO Backup for Microsoft 365 backup service configuration is held for 3 months after cancellation. The service may be restarted during this period but it will not contain any of the deleted Microsoft 365 Backup data.
Do you enforce multi-factor authentication for service management?
Yes, access to the EO Backup Customer Portal requires multi-factor authentication for all enrolled users.
Do you security screen your employees?
Yes, all employees are security screened.
Are you an established company? Where are you based?
EO Backup is a service by Extraordinary Managed Services Ltd. We are a United Kingdom based business, with offices in London and Edinburgh.
We have been providing data protection solutions to customers for over 20 years. In that time, we have protected the data of a wide range of organizations, including small businesses, banks, insurers, and government organisations. Our extensive experience and expertise in data protection have made us a trusted provider of these services to customers in a variety of industries
Where does EO Backup for Microsoft 365 store my Microsoft 365 backup data?
When you configure your Microsoft 365 backup service with us you’ll be given a choice of locations to store your Microsoft 365 backup data. The 4 current EO Backup locations are:
- Central London (located in Digital Reality – London City)
- Edinburgh City (located in Pulsant – Edinburgh South Gyle)
- Azure UK South
- Azure UK West
Do you process any customer metadata outside of the United Kingdom?
No, all customer metadata is processed in the United Kingdom.
How long does it take to provision a new EO Backup backup service?
The EO Backup for Microsoft 365 backup service starts to run immediately after you have signed-up and completed your backup configuration. Sign-up can be completed online using a credit or debit card. Our deployment system is fully automated and immediate, you can have your backups up and running in minutes.
The first initial backup will immediately start streaming data from Microsoft to our backup storage repositories. The first backup may take some time to complete depending on the size of your Microsoft 365 organisation.
Are credit and debit card details held securely?
Yes. Your credit and debit card details for initial and recurring payments are processed and stored by our payment gateway provider which is Level 1 PCI compliant.
The Payment Card Industry Data Security Standard (PCI DSS) is a set of security standards designed to ensure that companies that accept, process, store or transmit credit card information maintain a secure environment.
Are discounts available for longer contracts?
Yes. Please email us at sales@eobackup.com if you want to discuss a longer term contract.
Can I increase or reduce the number of Microsoft 365 users in the backup? Can some users be excluded from the backup?
By default, all users including new users will be included in the Microsoft 365 backup.
You can amend your backup scope, adding or excluding users from the backup, in the EO Backup Customer Portal.
All users who are included in the backup scope during a month will be automatically be counted and included in your next monthly invoice.
What payment methods do you accept?
We accept Visa, Mastercard and American Express credit and debit cards.
EO Backup for Salesforce FAQ
How do I manage the EO Backup for Salesforce service?
The service is managed via the EO Backup Customer Portal and the Veeam Backup for Salesforce interface. The EO Backup Customer Portal and Veeam Backup for Salesforce interface allows you to:
- Configure your Salesforce backup
- Set your Salesforce backup scope and retention period
- Access self-service restore tools
- Open customer support and billing tickets
- View your invoices
How often will my Salesforce data be backed up?
Your Salesforce data will be backed up once daily. More frequent backups are possible.
Please Get in Touch with us to discuss your backup schedule requirement.
What limitations are there to EO Backup for Salesforce?
EO Backup backups use Veeam’s Salesforce backup software.
The limitations of the Veeam backup software are listed here: https://helpcenter.veeam.com/docs/vbsf/userguide/limitations.html?ver=10
Can we supply our own Veeam Backup for Salesforce licence?
Yes.
There are two licence options available.
Customers can bring their own licences or we can resell Veeam Backup for Salesforce licences to customers.
What level of management is included with EO Backup for Salesforce?
We provide a private containerised processing instance of the Veeam Backup for Salesforce software to each individual customer.
We manage the AWS resources for each private instance.
We also look after the security of each instance which includes applying software updates to the operating system and Veeam software components.
How do you keep backup data safe?
We take the security of our backups very seriously. To ensure the safety of your data, we encrypt all data in transit and at rest. Additionally, we follow the ISO27001 standard for information security management.
We are dedicated to limiting both technical and social attack vectors. In order to achieve this, we only accept electronic service tickets as a means of contact regarding the services we provide to you. Furthermore, access to our service desk is strictly controlled through the required use of individual user two-factor authentication (2FA).
We also never publish case studies about our backup customers.
Do you enforce multi-factor authentication for service management?
Yes, access to the EO Backup Customer Portal requires multi-factor authentication for all enrolled users.
Do you security screen your employees?
Yes, all employees are security screened.
Are you an established company? Where are you based?
EO Backup is a service by Extraordinary Managed Services Ltd. We are a United Kingdom based business, with offices in London and Edinburgh.
We have been providing data protection solutions to customers for over 20 years. In that time, we have protected the data of a wide range of organizations, including small businesses, banks, insurers, and government organisations. Our extensive experience and expertise in data protection have made us a trusted provider of these services to customers in a variety of industries
Do you process any customer metadata outside of the United Kingdom?
No, all customer metadata is processed in the United Kingdom.
Are credit and debit card details held securely?
Yes. Your credit and debit card details for initial and recurring payments are processed and stored by our payment gateway provider who are Level 1 PCI compliant. The Payment Card Industry Data Security Standard (PCI DSS) is a set of security standards designed to ensure that companies that accept, process, store or transmit credit card information maintain a secure environment.
How do I order EO Backup for Salesforce?
Please Get in Touch with us to order.
Ordering via the website will be available soon.
Why do I need a Veeam license?
EO Backup provides a UK-based cloud-hosted platform for securely storing your Salesforce data. In order to retrieve your data and store it within our cloud platform, we must use reputable and robust software to operate that backup process, and there is no better in the market than Veeam.
How does the Veeam licensing pricing work?
Veeam has a very generous free license for smaller businesses with fewer than 50-users. However, this is provided with ‘best efforts’ support without an SLA – support that is important should you experience a software-based issue with your backup, which is beyond our scope to rectify, without the support of the Veeam team.
For businesses with more than 50-users, Veeam will require you to purchase a software license (a once annual payment) in order for us to provision your backup service. If you are fortunate enough to already have Veeam licensing in use elsewhere within your business, subject to the scope of that license, we may be able to use that license key for your backup service with us.
As a Veeam Partner, we are able to sell licenses to you.
We are waiting in anticipation for Veeam to develop their Service Provider licensing model, which will likely permit us the ability to sell licenses on a monthly basis and include this within our service fees, however this has yet to go to market.
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